研究生英语教材Socialletter.ppt

Social letter,Two kinds of letters,Social letter(personal letter)Business letter,Communication purposes of social letters,Social letters are letters you write to your friends,relatives or family members to express your feelings and thoughts,convey information and maintain relationship.,Language of Social Letters,Social letter should be written in the conversational tone with natural,spontaneous sincerity:Write with clarityKeep your language simpleMake your letter sound conversational,Write with Clarity,Two ways to achieve clarity:Try to avoid long involved paragraphsUse concrete and specific words,Write with Clarity,Try to avoid long involved paragraphsA letter composed of short sentences and short paragraphs is not only more inviting to the eye,but also reads more easily and conveys your idea with greater speed.Two or three sentences are always better than one long sentence.e.g.Married to a former war correspondent who is now writing fiction,she is living with him and his family in New York and studying voice and dancing prior to going to Hollywood in the Spring for screen test.She is married to a former war correspondent who is now writing fiction.They are now living with his family in New York.She is studying voice and dancing,and will go to Hollywood in the Spring for a screen test.,Keep Your Language Simple,One of the most important factors in producing interesting letters with a pleasant,conversational tone to them is the use of simple,understandable language.Short words of everyday speech are usually more vivid and expressive than the bookish words.do is better than accomplishwrite is better than correspondoften is better than frequentlyfind is better than locateplease is better than will you be good enough tonow is better than at the present time,Make Your Letter Sound Conversational,Use contractionsPut occasional asides in your letter e.g.I went to see Marys new house yesterday.(remind she told us about it last Christmas?)Its a beauty!Its exactly the kind of house Bill and I would like to have some day.(if we ever have a house of our own),Several Types of Social Letter,Letters of invitations and repliesLetters of request and repliesLetters of thanksLetters of congratulationsLetters of apologies and explanationsLetters of condolence and sympathy,Letters of Invitations and Replies,Useful expressions:How about coming We think itd be a good idea Is there any chance of you We wondered if youd like to come Id be very pleased/delighted/very happy to come to/to accept your invitation to Your invitation to is very welcome Im very sorry but I have to refuse Im terribly sorry but I simply cant make it Thank you for your but unfortunately Thank you for your but its impossible for me to,Sample-invitation,250 Park Avenue New York April 5,2002Dear Ann,As you may have already heard,Jim and I are going to be married at home on Sunday,April the sixteenth,at eleven in the morning.We hope you and your husband will be able to join us and to stay for the small reception afterward.We are asking only a few of our best friends.Jim wants me to say hes anxious to have you come as I am.So well see you,wont we?Ann-Sunday at eleven at Jims home!Affectionately yours,Betty,Sample-acceptance,467 Hope Road New York April 6,2002Dear Betty,Dick and I are delighted with your kind invitation to your weddingand the reception.We wouldnt miss it for anything in the world,and shall be at Jims on Sunday,April the sixteenth,at eleven for sure.Thank you so much for including us among the few you want to have with you at this important event.Affectionately yours,Ann,Letters of Requests&Replies,The request letter,whether for information or for help,is one type of letter that stands a very good chance of not being welcome.The approach will depend on how great the favor is and the person from whom it is asked.,Letters of Requests&Replies,Useful expressions:Can I/Could I Id be most/very grateful if youd/I could Id like to know if Would it be possible(for you)to Could I(possibly)Is there any chance of me I wonder if you could Do you happen to know if,Sample-request,136 Hill Street Kent CT6 2BX Tuesday,29th August,2002Dear Ann,I greatly regret having to write this letter.During the past few months I have had a very bad luck.The result is the debts have mounted up,and nowtotal 10,000 pounds.The position is only temporary.At the end of the year an endowment matures,and I shall be in funds again.I wonder if you could possibly lend methe 10,000 pounds.Shall you agree,I promise I shall repay it the moment Ireceive my endowment.Yours sincerely,Tom,Sample-reply,57 Pentewen Road Downpatrick North Ireland 1st Sept.,2002Dear Tom,I was extremely sorry to hear of your bad luck and the financial mess in which it has left you.Remembering all your kindness in the past,I should have been only too pleased to give you any help I could.Unfortunately there is one serious drawback.I too have a series of expenses,and I just dont have 10,000 pounds at the moment.I do hope that you manage to overcome your problems,and forgive me once again for unable to help.Yours Sincerely,Ann,Letters of Thanks,Useful expressions:Thanks for Many thanks for It was very good/nice of you to Thank you very much for Accept my thanks for I am extremely grateful for I hope you know how much I appreciate Allow me to express to you my warmest appreciation for,Sample-thanks,3987 Campbell St.New York,NY 10003 August 13,2002Dear Uncle Joe,darling!Ill be the proudest hostess in all New York when I use my handsome tea service!What a simple magnificent giftand how generous of you to select it for David and me!We were quite overwhelmed when we unpacked it this morning.Its standing on the table right near me as I write this letter,and I keep looking it because its really and truly mine!Thank you,darlingfor David and me.Were expecting you to be a very frequent visitor at our house!Love from both of us,and a special hug and kiss from me!Lovingly yours,Helen,Letters of Congratulations,The letter of congratulations should be brief and clear.The most important thing is the warm and sincere congratulation.That is to say,be sure to show feelings of joy,your tone should be enthusiastic and friendly.And be sure that the occasion is mentioned specifically in the letter.Useful expressions:Well done!It was great to hear that you Congratulations on your success in Im delighted/pleased to hear that you I congratulate you on Allow me to congratulate you on,Sample-congratulations,7938 Noland Road Lenexa,KS 66210 March 5,2002Dear Tom,What big news!You are going to be married to Miss Anne next Saturday!Let me offer you my warmest congratulations on the happy occasion.Sam and I send you both our love and best wishes for every happiness that life can bring.As a small token of our good wishes,we take pleasure in sending a small present.It will arrive separately.May lasting happiness and joy be yours for ever!Yours sincerely,Mary,Letters of Apologies and Explanations,Letters of apologies and explanations are very necessary when one breaks a promise,misses an appointment,fails to reply to a letter,damages an object,or finds himself unable to satisfy the needs of others.This kind of letters generally includes apologetic expressions,explanations for the mistake and if it is possible,offers to make up for the offence.Above all,they must be polite and sincere.,Letters of Apologies and Explanations,Useful expressions:Im awfully sorry about Im terribly sorry for Im really ashamed at Im very ashamed of myself,and hope you will forgive me.I must apologize for I do apologize for I owe you an apology for Will you kindly accept an apology for my not I beg your forgiveness for,Sampleapologies and explanations,18 The Warren Devon,EX5 ILM Dec.22,2002Dear Chris,Im terribly sorry that I failed to arrive in Athens last Friday.I hope this did not mess you up completely,although I know that you had already made some special arrangement for my visit with your parents and friends.Im very sorry about all that.Im sure youll be sympathetic,however,when I tell you that my father is dangerously ill in a London hospital,and that I found it impossible to leave England when he is in this state.I miss you very much,and I cant wait to see you.When my father gets better,I promise I will make up for my broken appointment.Do wait for me!Yours as ever,Tom,Letters of Condolence&Sympathy,Three principles:sincerity,brevity and tact.Useful expressions:I was very sorry to hear that I was deeply upset to learn that I send my sympathies/sympathy I commiserate you on We send our deepest sympathy to you and your family.If theres anything I can do to help,please let me know.If I can be of any help,dont hesitate to let me know.If there is any way we can help,will you call us?,Samplecondolence,19 Lynburst Road,Hants,LA5 1AD.11th July,2002Dear Andrew,I have just learned the very sad news.I know that the sympathy of friends cannot lessen your grief at a time like this,but I had to write to tell you how deeply I feel for you and how much you are in my thoughts at the moment.Mary was always such a gentle person.I shall never forget her kindness to me when I lost my own wife.Please do not bother answering this letter,but when you are feeling a little more able to face the world I do hope you will come down and stay for a few days.You will be more than welcome at any time.A phone call is all that is needed.Yours very sincerely,Owen,Sample-sympathy,790-7th St.Butte,MT 57777 Sept.2,2002Dear Tom,I just cant tell you how sorry I was to learn of your accident.Your family tells me that you are progressing nicely,and that youll be out of the hospital in about ten days.Im certainly relieved to know that!In the next day or so youll receive a little package from Margaret and me.I hope you like it,and that it will help you to pass the time more pleasantly.With every good wish for your swift recovery.Yours sincerely,Bob,Exercise,Write a letter to a friend of yours asking for a loan of some money which you urgently need.Say why you want it and when you expect to be able to return it.,Thank you for your attention!,